Executive Assistant/Office Manager (Remote) ID-7516

About the job Executive Assistant/Office Manager (Remote) The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.

Essential Job Function:

  • Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency
  • Onboarding new and experienced agents
  • Process paperwork for agent departures and transfers
  • Maintain all office purchasing/supplies
  • Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner
  • Manage branch floor duty/opportunity schedules
  • Assist sales managers with recruiting packages
  • Provide assistance to agents with copiers, computers, and phones assisting IT department as needed
  • Troubleshoot agent ordering
  • Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment
  • Assist sales manager with office social media posts including Facebook and Instagram
  • New agent training including business systems/technology, paperwork procedures
  • Sales meetings agendas
  • Process outgoing mail and distribute incoming mail
  • Other various administrative agent training and or support to sales managers with RVP approval

Transaction Support:

  • Process earnest money and commission check deposits
  • Co-ordinate and process files in conjunction with the TC team

Qualifications:

  • Associates degree or 3-5 years branch operations preferred
  • Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing
  • Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing
  • Proficiency in Outlook
  • Proficiency in managing social media platforms including Facebook and Instagram
  • Ability to train one on one or in small group settings
  • High organizational skills in managing multiple projects simultaneously
  • Ability to adjust direction when situation warrants
  • Work independently without regular direct supervision
  • Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Executive Assistant/Office Manager (Remote) ID-7516

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1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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